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Results

Specific information about the project activities can be found in the subpage “About the project”

Workpackage 2: Participatory Budgeting Development

Group of Activities (GoA)	Output title	Partner / Pilot municipality	Short Description	Use / Target group
2.1 Analysis of existing approaches	Analysis of existing approaches
	2.1.1 Map "Participatory Budgeting in the BSR"	General Specific long report about Bielsko Biala	Report about PB in the BSR containing a Status Quo Analysis and a comparative study	Transnational use
	2.1.2 Study "PB type groups"	General	Profiles of PB situations/conditions building on the general PB types exploring similar preconditions to allow clustering of places	Transnational use
	2.1.3 Guidebook "PB Blueprint"	General	Analysis of existing approaches and best practices will be presented. Role models that serve as a blue print for future PB projects	Transnational use
2.2 Specification of the preconditions for the PB via an opinion poll among the citizens in the partner municipalities	Analysis of the needs of the local players and citizens in the PB pilot municipalities
	2.2.1 Citizen survey	General	Different sets of questions on which municipal conditions and expenditures are of importance for citizens in the project partner languages	Transnational use
	2.2.2 Analyses of citizens’ needs	General	Statistical guide with simple methods how to analyse the citizen survey Descriptive analysis of survey data	Transnational use
2.3 Development, testing and optimization of PB concepts	Participatory budgeting concepts in 6 municipalities of the BSR region, for later adaptations all over the BSR
	2.3.1 Local adaptations: Clustering of municipal preconditions	• Short overview: pdf-Version or Excel-Version • Extended overview: pdf-Version or Excel-Version	Guide and description of the PB approaches (i.e. the local adaptations) to select a suitable PB approach for their implementation	Municipalities and associations of municipalities in the BSR, already working with PB concept or considering to implement PB
	2.3.2 1^st PB concepts in the pilot municipalities	• Finland: Lahti • Germany: Bützow • Latvia: Vidzeme • Lithuania: Rietavas, Telšiai • Poland: Bielsko-Biała • Russia: Moskovskaya Zastava District/St. Petersburg, Suoyarvi, Gatchina	Tangible output: Descriptions on the implementation and success of the pilot	Pilot municipalities
	2.3.3 PB evaluation scheme for general use	• Full pdf document • Interactive matrix • Interactive matrix incl. example of Bützow • Lecture recording	Evaluation scheme for assessment of PB processes	Transnational use
	2.3.4 2^nd PB in the pilot municipalities	• Finland: Riihimäki • Germany: Bützow • Latvia: Vidzeme • Lithuania: Rietavas, Telšiai • Poland: Bielsko-Biała • Russia: Moskovskaya Zastava /St. Petersburg, Suoyarvi, Sverdlova	Descriptions on the 2^nd implementation and success of the pilot	Pilot municipalities
	2.3.5 Guidebook to PB implementation	General	Guidebook for practitioners on how to implement PB	Transnational use also outside the project consortium

Workpackage 3: Training, Communication and Cooperation

Group of Activities (GoA)	Output title	Partner / Pilot municipality	Short Description	Use / Target group
3.1 Preparation and implementation of a public target-group specific PB communication	Target-group specific communication, dissemination and training guidelines on Participatory Budgeting
	3.1.1 Communication and Dissemination Plan	General	The plan is developed in the form of guidelines and is dedicated specifically to the communication and dissemination before, during and after PB process implementation. It can be used by professionals and beginners in the field of Communication and Dissemination providing insights and examples about communication and dissemination activities, specifically explaining the impact on the PB.	Municipalities and associations of municipalities in the BSR, already working with PB concept or considering implementing PB Transnational use
	3.1.2 Curriculum of a training program	General	Adaptable to the needs of the specific municipality, the internationally usable curriculum of training program following the train-the-trainer approach and respective materials (3.1.5)	Municipalities and associations of municipalities in the BSR, already working with PB concept or considering to implement PB Educational institutions/NGOs /Consultants who are delivering the training within PB process Transnational use
	3.1.3 Documentations of specified pilot training programs	DE, FI, LT, PL, 2 in LV, 3 in RU	Description of the training programs and follow up videos
	3.1.4 Online manual with the description of the training programs	General	Online Manual provides relevant and supportive information that can help the municipalities and associations of municipalities in the BSR, already working with PB concept or considering to implement PB and other stakeholders (e.g. local NGOs who would like to encourage the local municipalities to start PB in their community) to start, improve or optimize PB implementation.	Municipalities and associations of municipalities in the BSR, already working with PB concept or considering to implement PB Educational institutions/NGO’s /Consultants who are delivering the training and consultations within PB process NGOs who would like to encourage the local municipalities to start PB in their community Transnational use
	3.1.5 Training materials	General	Training materials for the local trainers, to support with local communication and involvement work	Municipalities and associations of municipalities in the BSR, already working with PB concept or considering to implement PB Educational institutions/NGO’s who are delivering the training within PB process Transnational use
3.2 International network of the pilot partners and third interested municipalities and orgware	International Participatory Budgeting Cooperation Structure
	3.2.1 Established network of organisations: PBbase network	General	Online platform for collection of information about PB in BSR municipalities and joint memorandum of cooperation: • Regular events • PBbase LinkedIn Group • YouTube Channel	Platform for exchange and mutual capacity building
	3.2.2 Orgware	General	User manuals, concepts for IT projects and security requirements on a joint	Platform for exchange and mutual capacity building

Workpackage 4: Development of Technical Participatory Budgeting Tools

Group of Activities (GoA)	Output title	Partner / Pilot municipality	Short Description	Use / Target group
4.1 Identification of requirements, lessons learnt, best practices and success factors	Comprehensive assessment of available PB tools resulting into best practice recommendations and usability guidelines
	4.1.1 PB Tool Feature Matrix	General	Interactive document enabling various filtering capabilities of the matrix with relevant IT tools that enable to compare tools according to the criteria elicited before. The feature matrix is accompanied by a manual.	Municipalities interested in PBs
	4.1.2 Report on the current state of usability and accessibility of existing websites and translated set of Usability Criteria	General	Study of selected existing PB webpages in the BSR	Municipalities that have PB initiatives implemented or plan to do so
	4.1.3 Catalogue of usability guidelines and selected best practices	General	Guidelines on PB layout, navigation and other features such as social media integration for different PB approaches	Municipalities that plan to implement PBs
4.2 PB tools as the basis for technical implementation of PB structures in municipalities	Comprehensive guidance for municipalities supporting them with the selection and configuration of PB tools for their specific local needs
	4.2.1 Validated reference architecture and method for PB tool selection	General	Support for the implementation of an IT-supported PB. Includes a Tool for assessing software selection.	Municipalities that plan to implement PBs
	4.2.2 Best practice and experience reports	General	Lessons learned from that hands-on experience of the EmPaci partners.	Municipalities interested in PB
	4.2.3 Consolidated set of tool patterns and success factors	General	A white paper outlining steps for implementing a citizen-focused PB.	Municipalities interested in PB